Your situation
An overview of CoalitionS funders can be found here.
Additional topics you are interested in:
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Faculty policy
The Faculty of Science does not prefer a specific open access route for publishing.
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Faculty policy
The Faculty of Veterinary Medicine has no preference for a specific open access route. Check the list of open access journals in PubMed.
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Faculty policy
The Faculty of Geosciences has no preference for a specific open access route. Choose a publication form that matches the audience you want to reach.
The faculty has a fund that will (partially) reimburse open access costs for articles and books that are published in gold open access, under certain conditions.
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Faculty policy
The Faculty of Humanities prefers diamond open access publishing. The faculty has a fund to support diamond journals and book publishers that researchers in the Humanities publish with.
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Faculty policy
The Faculty of Medical Sciences prefers the publication of articles in diamond and some gold journals. More information can be found in the UMC Utrecht publication strategy. Check the list of open access journals in PubMed.
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Faculty policy
The Faculty of Social and Behavioural Sciences stimulates diamond open access publishing. The faculty has a fund available for diamond journals and platforms.
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Faculty policy
The Faculty of Law, Economics and Governance does not prefer a specific open access route for publishing.
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Articles
Utrecht University aims for 100% open access publishing, but does not make it mandatory. You may therefore publish the article as a closed-access article.
Would you like to publish open access? If so, you can take these routes:
- Diamond open access
- Gold open access
- Hybrid open access
- Green open access, via the Taverne scheme
We recommend you share your article first as a preprint on a preprint server. As a result, your research results are immediately available. It could lead to extra feedback from your peers or your community and it may contribute to your visibility.
Diamond open access
What is Diamond open access?
- Publication in a full open access journal.
- Publication is immediately open access.
- Free of charge for authors.
- Publication has an open license (preferably CC BY).
How does the funding work?
In Diamond open access the author does not have to pay publication costs. The publishers are funded by the academic community.
Where do I find the journals?
- In the Directory of Open Access Journals (DOAJ) use the filter ‘Without fees’.
- In the European Diamond Discovery Hub (DDH).
- In A curated list of Diamond OA journals in the Netherlands.
Gold Open Access
What is Gold open access?
- Publication in a full open access journal.
- Publication is immediately open access.
- Involves publication costs (APCs).
- Publication has an open license, preferably CC BY.
How does the funding work?
You may be able to make use of an open access deal. This will result in up to a 100% discount on the APCs. Alternatively, ask your department if they are willing to cover these costs for you.
A very small number of Gold journals will waive the APC for authors without access to funding. Other journals provide APC waivers or discounts in exchange for peer review work.
Where do I find the journals?
- In the UU Journal Browser you can check if gold open access journals are also part of open access deals.
- The Directory of Open Access Journals (DOAJ) contains both gold and diamond journals, as well as information about APCs.
Please note: a deal between the UU and a particular publisher does not necessarily guarantee the scientific quality of all included journals. Always keep a critical eye. Read more about reliable publishers and predatory publishers.
Hybrid open access
What is hybrid open access?
- Publication in a subscription journal that makes individual articles open access on request.
- Publication is immediately open access.
- Involves publication costs (APCs).
- Publication has an open licence. Preferably choose a CC BY license, even if your publisher offers other options, such as CC BY-NC or CC BY-NC-ND.
How does the funding work?
You may be able to make use of an open access deal. This will result in up to a 100% discount on the APCs. Alternatively, ask your department if they are willing to cover these costs for you.
Where do I find the journals?
- In the UU Journal Browser, hybrid journals are indicated as ‘open request journals’. Here you can also check if the journals are part of a deal.
Green open access
What is green open access, via the Taverne scheme?
- You publish closed access with the publisher, but open access via the UU Repository.
- The article will become open access six months after publication.
- Free of charge for authors.
- The open access version gets the same licence as the closed version.
How does the funding work?
This route of open access publishing is free of charge.
How do I follow this route?
Check whether your article is in Pure. If not, add it yourself. After six months, the library automatically makes closed-access publications open access.
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Articles
Your funder mandates the immediate open access publication of your research output. You can follow these routes:
- Diamond open access
- Gold open access
- Hybrid open access, via open access deals
- Green open access, via the Rights Retention Strategy
We recommend you share your article first as a preprint on a preprint server. As a result, your research results are immediately available. It could lead to extra feedback from your peers or your community and contribute to your visibility.
Diamond open access
What is Diamond open access?
- Publication in a full open access journal.
- Publication is immediately open access.
- Free of charge for authors.
- Publication has an open licence (CC BY).
How does the funding work?
In Diamond open access the author does not have to pay publication costs. The publishers are funded by the academic community.
Where do I find the journals?
- In the Directory of Open Access Journals (DOAJ) use the filter ‘Without fees’.
- In the European Diamond Discovery Hub (DDH).
- In A curated list of Diamond OA journals in the Netherlands.
Gold Open Access
What is Gold open access?
- Publication in a full open access journal.
- Publication is immediately open access.
- Involves publication costs (APCs).
- Publication has an open licence (CC BY).
How does the funding work?
You can pay the APCs from your research budget. Alternatively, you may be able to make use of an open access deal. This will result in up to a 100% discount on the APCs.
Where do I find the journals?
- In the UU Journal Browser you can check if gold open access journals are part of open access deals.
- The Directory of Open Access Journals (DOAJ) contains both gold and diamond journals, as well as information about APCs.
Please note: a deal between the UU and a particular publisher does not necessarily guarantee the scientific quality of all included journals. Always keep a critical eye. Read more about reliable publishers and predatory publishers.
Hybrid open access
What is hybrid open access, via open access deals?
- Publication in a subscription journal that makes individual articles open access on request.
- Publication is immediately open access.
- Involves publication costs (APCs).
- Publication has an open licence. NWO and most other cOAlitionS funders mandate the use of CC BY; NWO allows CC BY-ND only in exceptional cases.
How does the funding work?
You cannot use your research budget for paying APCs to hybrid journals. However, you can make use of open access deals, which will result in up to a 100% discount on the APCs.
Please note: some open access deals reach their maximum (the cap) at the end of the year. When the cap is reached, you can no longer publish open access at a discount. Read more about publisher deals and when their cap is reached. If you submit to a journal that is part of a capped deal, use the Rights Retention Strategy (see Green open access) as backup.
Where do I find the journals?
- In the UU Journal Browser hybrid journals are indicated as ‘open request journals’. Here you can also check if the journals are part of a deal.
Green open access
What is green open access, via the Rights Retention Strategy?
- You publish closed access at the publisher, but the author’s version (AAM) becomes open access through the UU Repository.
- The AAM is immediately open access.
- Free of charge for authors.
- The publication gets a CC BY licence in the UU Repository.
How does the funding work?
This route of open access publishing is free of charge. First, you publish closed access at the publisher, this may involve costs.
How do I follow this route?
Please include a Rights Retention Statement in your article when you submit it to the journal. You can find the statement in the step-by-step guides for UU and UMC Utrecht authors. Upload the author’s version (AAM) of your article to Pure and tick the ‘Rights Retention Statement’ box. The author’s version will then be made available via the UU repository no later than the article’s publication date.
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Articles
Your research is funded by ZonMW. This funder mandates immediate open access publication of research articles. You can follow these routes:
- Diamond open access
- Gold open access
- Hybrid open access, via open access deals
- Green open access, via Rights Retention Strategy and with publishing in Europe PubMed Central (PMC).
We recommend you share your article first as a preprint on a preprint server (such as EuropePMC). As a result, your research results are immediately available. It could lead to extra feedback from your peers or your community and contribute to your visibility.
Diamond open access
What is Diamond open access?
- Publication in a full open access journal.
- Publication is immediately open access.
- Free of charge for authors.
- Publication has an open licence (CC BY).
How does the funding work?
In diamond open access the author does not have to pay publication costs. The publishers are funded by the academic community.
Where do I find the journals?
- In the Directory of Open Access Journals (DOAJ) use the filter ‘Without fees’.
- In the European Diamond Discovery Hub (DDH).
- In A curated list of Diamond OA journals in the Netherlands.
Gold Open Access
What is Gold open access?
- Publication in a full open access journal.
- Publication is immediately open access.
- Involves publication costs (APCs).
- Publication has an open licence, preferably CC BY.
How does the funding work?
You can pay the APC from your research budget. Alternatively, you might be able to make use of an open access deal, resulting in up to a 100% discount on the APC.
Where do I find the journals?
- In the UU Journal Browser you can check if gold open access journals are part of open access deals.
- The Directory of Open Access Journals (DOAJ). contains both gold and diamond journals, as well as information about APCs.
Please note: a deal between the UU and a particular publisher does not necessarily guarantee the scientific quality of all included journals. Always keep a critical eye. Read more about reliable publishers and predatory publishers.
Hybrid open access
What is hybrid open access, via open access deals?
- Publication in a subscription journal that makes individual articles open access on request.
- Publication is immediately open access.
- Involves publication costs (APCs).
- Publication has an open licence. ZonMW requires a CC BY licence.
How does the funding work?
You cannot use your research budget for paying APCs to hybrid journals. However, you can make use of open access deals. This may result in up to a 100% discount on the APCs.
Please note: some open access deals reach their maximum (the cap) at the end of the year. When the cap is reached, you can no longer publish open access at a discount. Read more about publisher deals and when their cap is reached. If you submit to a journal that is part of a capped deal, use the Rights Retention Strategy (see Green open access) as backup.
Where do I find the journals?
- In the UU Journal Browser hybrid journals are indicated as ‘open request journals’. Here you can also check if the journals are part of a deal.
Green open access
What is green open access, via the Rights Retention Strategy?
- You publish closed access with the publisher, but the author’s version (AAM) of your article will be made open access via Europe PubMed Central (PMC).
- The author’s version is immediately open access.
- Free of charge for authors.
- The publication gets a CC BY licence.
How does the funding work?
This route of open access publishing is free of charge.
How do I follow this route?
Please include a Rights Retention Statement in your article when you submit it to the journal. You can find the statement in the step-by-step guides for UU and UMC Utrecht authors. You are responsible for uploading your author’s version (AAM) of your article in the EuropePMC Repository
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Articles
Your research is funded by a funder who is not a member of cOAlition S. Check your contract to see whether your funder sets requirements for open access publishing and if you can use your research budget for this purpose.
Depending on your funder’s open access requirements, the following routes may be suitable:
- Diamond open access
- Gold open access
- Hybrid open access
- Green open access, via the Taverne scheme
We recommend you share your article first as a preprint on a preprint server. As a result, your research results are immediately available. It could lead to extra feedback from your peers or your community and contribute to your visibility.
Diamond open access
What is Diamond open access?
- Publication in a full open access journal.
- Publication is immediately open access.
- Free of charge for authors.
- Publication has an open license (preferably CC BY).
With diamond open access, you will almost certainly meet your funder’s open access requirements.
How does the funding work?
In Diamond open access the author does not have to pay publication costs. The publishers are funded by the academic community.
Where do I find the journals?
- In the Directory of Open Access Journals (DOAJ) use the filter ‘Without fees’.
- In the European Diamond Discovery Hub (DDH).
- In A curated list of Diamond OA journals in the Netherlands.
Gold Open Access
What is Gold open access?
- Publication in a full open access journal.
- Publication is immediately open access.
- Involves publication costs (APCs).
- Publication has an open license, preferably CC BY. Check whether your funder mandates a specific licence.
How does the funding work?
If your funder mandates open access, you are likely allowed to pay any associated publication costs from your research budget. Alternatively, you may be able to make use of an open access deal. This will result in up to a 100% discount on the APCs.
Some journals provide APC waivers or discounts in exchange for peer review work.
Where do I find the journals?
- In the UU Journal Browser you can check if gold open access journals are also part of open access deals.
- The Directory of Open Access Journals (DOAJ) contains both gold and diamond journals, as well as information about APCs.
Please note: a deal between the UU and a particular publisher does not necessarily guarantee the scientific quality of all included journals. Always keep a critical eye. Read more about reliable publishers and predatory publishers.
Hybrid open access
What is hybrid open access?
- Publication in a subscription journal that makes individual articles open access on request.
- Publication is immediately open access.
- Involves publication costs (APCs).
- Publication has an open licence, preferably CC BY. Check whether your funder mandates a specific licence.
How does the funding work?
You may be able to make use of an open access deal. This will result in up to a 100% discount on the APCs. If a particular journal is not part of a deal, be sure to check your funder’s open access policy. Some funders will not allow you to pay an APC for a hybrid publication from your research budget.
Where do I find the journals?
- In the UU Journal Browser, hybrid journals are indicated as ‘open request journals’. Here you can also check if the journals are part of a deal.
Green open access via Taverne or Rights Retention
What is green open access, via the Taverne scheme?
- You publish closed access with the publisher, but open access via the UU Repository.
- The article will become open access six months after publication.
- Free of charge for authors.
- The open access version gets the same licence as the closed version.
Please read your funder’s open access policies carefully. You will not be able to use the Taverne route if your funder mandates publication under an open licence, and/or requires output to be immediately open access.
How does the funding work?
This route of open access publishing is free of charge.
How do I follow this route?
Check whether your article is in Pure. If not, add it yourself. After six months, the library automatically makes closed-access publications open access.
What is green open access, via the Rights Retention Strategy?
- You publish closed access at the publisher, but the author’s version (AAM) becomes open access through the UU Repository.
- The AAM is immediately open access.
- Free of charge for authors.
- The publication gets a CC BY licence in the UU Repository.
How does the funding work?
This route of open access publishing is free of charge. First, you publish closed access at the publisher, this may involve costs.
How do I follow this route?
Please include a Rights Retention Statement in your article when you submit it to the journal. You can find the statement in the step-by-step guides for UU and UMC Utrecht authors. Upload the author’s version (AAM) of your article to Pure and tick the ‘Rights Retention Statement’ box. The author’s version will th
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Articles
ERC mandates the immediate open access publication of research articles. You can follow these routes:
- Diamond open access
- Gold open access
- Hybrid open access, via open access deals
- Green open access, via the Rights Retention Strategy
We recommend you share your article first as a preprint on a preprint server. As a result, your research results are immediately available. It could lead to extra feedback from your peers or your community and contribute to your visibility.
Diamond open access
What is Diamond open access?
- Publication in a full open access journal.
- Publication is immediately open access.
- Free of charge for authors.
- Publication has an open licence (CC BY).
How does the funding work?
In Diamond open access the author does not have to pay publication costs. The journals are funded by the academic community.
Where do I find the journals?
- In the Directory of Open Access Journals (DOAJ) use the filter ‘Without fees’.
- In the European Diamond Discovery Hub (DDH).
- In A curated list of Diamond OA journals in the Netherlands.
- ERC-funded authors also have the option of publishing on the Open Research Europe platform. Articles submitted to this platform are published right away as a preprint and undergo an open peer review procedure.
Gold Open Access
What is Gold open access?
- Publication in a full open access journal.
- Publication is immediately open access.
- Involves publication costs (APCs).
- Publication has an open licence. ERC mandates the use of CC BY or an equivalent open licence.
How does the funding work?
You can pay the charges from your research budget. Alternatively, the journal might be part of an open access deal, which will result in up to a 100% discount on the APCs.
Where do I find the journals?
- In the UU Journal Browser you can check if a gold open access journal is part of an open access deal.
- The Directory of Open Access Journals (DOAJ) contains both gold and diamond journals, as well as information about APCs.
Please note: a deal between the UU and a particular publisher does not necessarily guarantee the scientific quality of all included journals. Always keep a critical eye. Read more about reliable publishers and predatory publishers.
Hybrid open access
What is hybrid open access, via open access deals?
- Publication in a subscription journal that makes individual articles open access on request.
- Publication is immediately open access.
- Involves publication costs (APCs).
- Publication has an open licence. ERC mandates the use of CC BY or an equivalent open licence.
How does the funding work?
You cannot use your research budget for paying APCs to hybrid journals. However, you can make use of open access deals. This may result in up to a 100% discount on the APCs.
Please note: some open access deals reach their maximum (the cap) at the end of the year. When the cap is reached, you can no longer publish open access at a discount. Read more about publisher deals and when their cap is reached. If you submit to a journal that is part of a capped deal, use the Rights Retention Strategy (see Green open access) as backup.
Where do I find the journals?
- In the UU Journal Browser hybrid journals are indicated as ‘open request journals’. Here you can also check if the journals are part of a deal.
Green open access
What is green open access, via the Rights Retention Strategy?
- You publish closed access at the publisher, but the author’s version (AAM) becomes open access through the UU Repository.
- The AAM is immediately open access.
- Free of charge for authors.
- The publication gets a CC BY licence in the UU Repository.
How does the funding work?
This route of open access publishing is free of charge.
How do I follow this route?
Please include a Rights Retention Statement in your article when you submit it to the journal. You can find the statement in the step-by-step guides for UU and UMC Utrecht authors. Upload the author’s version (AAM) of your article to Pure and tick the ‘Rights Retention Statement’ box. The author’s version will then be made available via the UU repository no later than the article’s publication date.
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Preprints
You are not obliged to share your preprint openly. However, we do recommend that you do so. This is because it makes your research findings immediately available, can lead to additional peer or community feedback, and helps to raise your profile.
Sharing a preprint before publishing in a journal
Most journals accept submissions of articles that have already been shared as preprints. You can check the preprint policy of publishers in the Open Policy Finder. Select a journal and click on the conditions for sharing the ‘submitted version’. When you see ‘option with no embargo’, you are allowed to share your preprint at any moment in the publication process on a preprint server.
Where can I share my preprint?
Share your preprint open access on a preprint server. There are preprint servers particular to certain research areas as well as general-purpose preprint servers, such as Zenodo, Knowledge Commons or Figshare. Sometimes publishers offer their own preprint servers; however, we advise you to choose an independent preprint server.
Would you like your preprint to be visible in the overview on your profile page in the UU Research Portal and on the UU website? Then also upload your preprint in Pure. The preprint will later be automatically replaced by the published version.
Publishing according to the Publish, Review, Curate model
You can also opt for a publication model centred around preprints: Publish, Review, Curate (PCR). This involves publishing your preprint on a dedicated platform where it also undergoes open peer review. This allows you to engage with your audience from the very start and improve the preprint immediately based on feedback.
You may choose to submit the final version of your preprint to a journal once it has gone through review and revision (the ‘Curate’ step in PRC), but you are not obliged to do so. For Utrecht University, and for most funding bodies, a preprint on a PRC platform counts as a full publication.
Where can I find a PRC platform?
- Peer Community In is a major PRC platform covering various disciplines, particularly in the natural sciences and social sciences.
- Other PRC platforms include, for example, ASAPbio (biology), eLife (natural sciences and biomedicine), and MetaROR (metascience).
- Open Research Europe is the official PRC platform for researchers with EU funding. By the end of 2026, this platform will be open to all researchers with a Dutch affiliation, even those without a research grant.
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Monographs
Utrecht University aims for 100% open access publishing, but does not make it mandatory. You are therefore free to publish a book closed access. However, if you wish to publish open access, you can follow these routes:
- Diamond open access
- Gold open access
- Green open access
Diamond open access
What is Diamond open access?
- Publication is immediately open access.
- This route is free of charge for authors.
- Publication has an open licence (CC BY, if necessary CC BY-NC or CC BY-NC-ND).
How does the funding work?
In Diamond open access the author does not have to pay publication costs. The publishers are funded by the academic community. Some publishers ask for a voluntary contribution. Some faculties have a fund available for this purpose (see Faculty policy).
Where do I find publishers and more information?
- Open Book Collective: a collective of diamond book publishers that are financially supported by Utrecht University Library.
- Netherlands University Presses (NUPs): some of these are also accessible for UU authors.
- OA Books Toolkit | OAPEN: this toolkit can support you in making choices around the open access publishing of your book.
Gold open access
What is Gold open access?
- Publication is immediately open access.
- Involves publication costs (BPCs).
- Publication has an open licence, preferably CC BY.
How does the funding work?
At the moment, Utrecht University does not cover BPC’s from its central open access budget. Your faculty may be able to (partially) reimburse your BPC (see Faculty policy).
Please note: Some publishers also offer a ‘delayed open access’ option. This means that a book will be made open access after an embargo period at lower BPCs. We advise against this option due to the risk of ‘double dipping’.
Where can I check if a publisher publishes open access?
In the Directory of Open Access Books (DOAB) you can find a list of publishers who have experience publishing open access books (gold or diamond).
Green open access
What is green open access?
- You publish closed access with the publisher, but open access via the UU Repository.
- This route is free of charge for authors.
- Negotiate with the publisher regarding the licence for the open access version (preferably CC BY).
How does the funding work?
This route of open access publishing is free of charge.
How do I follow this route?
Green open access for books is always part of negotiations with the publisher. Many publishers allow you to share one or some chapters via a repository. Sometimes you may share the entire book after an embargo period. You also negotiate about the version that may be shared (AAM or VoR) and the licence the open access version gets. You then Upload the book Pure if it isn’t already there and indicate which part en when it may be made open access. The university library takes care of the rest.
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Monographs
NWO also requires books to be published in open access. However, the conditions are less strict: an open licence is not mandatory, and an embargo period of up to twelve months is permitted. After twelve months, the book must be made available via open access in a repository (and in any case in the OAPEN Library). You can meet the requirements via these open access routes:
- Diamond open access
- Gold open access
- Green open access, within twelve months via the OAPEN Library
Diamond open access
What is Diamond open access?
- Publication is immediately open access.
- This route is free of charge for authors.
- Publication has an open licence (CC BY, if necessary CC BY-NC and/or -ND).
How does the funding work?
In Diamond open access the author does not have to pay publication costs. The publishers are funded by the academic community. Some publishers ask for a voluntary contribution. Some faculties have a fund available for this (see Faculty policy).
Where do I find publishers and more information?
- Open Book Collective: a collective of diamond book publishers that are financially supported by Utrecht University Library.
- Netherlands University Presses (NUPs): some of these are also accessible for UU authors.
- OA Books Toolkit | OAPEN: this toolkit can support you in making choices around the open access publishing of your book.
Gold open access
What is Gold open access?
- Publication is immediately open access.
- Involves publication costs (BPCs).
- Publication has an open licence, preferably CC BY.
How does the funding work?
You are allowed to pay the BPCs from your research budget. If your book is published once your NWO contract has ended, you may call upon the NWO book fund for an extra contribution of up to €10,000.
Please note: Some publishers also offer a ‘delayed open access’ option. This means that a book will be made open access after an embargo period at lower BPCs. We advise against this option due to the risk of ‘double dipping’. Is your budget not sufficient for immediate open access? If so, delayed open access may be an option to meet the NWO requirements to publish open access within twelve months after all. It is not entirely clear whether you are permitted to use your NWO research budget for this. When in doubt, please contact NWO.
Where can I check if a publisher publishes open access?
In the Directory of Open Access Books (DOAB) you can find a list of publishers who have experience publishing open access books (gold or diamond).
Green open access
Green open access for books is always part of negotiations with the publisher. Many publishers allow you to share one or some chapters via a repository. Sometimes you may share the entire book after an embargo period. You also negotiate about the version that may be shared (AAM or VoR) and the licence the open access version gets.
What is Green open access?
- You publish a book closed access with a publisher.
- No later than twelve months after publication, you share a version of your book via the OAPEN Library, a repository for books.
- You can also make (parts of) the book open access via the UU Repository.
- This route is free of charge for authors.
- The licence for the open access version depends on the agreements you have with your publisher.
- If you share the publisher’s version (‘Version of Record’), it will likely be subject to the same licence as the closed version.
- If you share the accepted manuscript, it will likely be subject to an open licence.
How does the funding work?
This route of open access publishing is free of charge.
How do I follow this route?
Specify in your contract with your publisher whether you are permitted to share (part of) the book in open access. If so, state which chapters, when, which version (AAM or VoR) and under which licence (preferably CC BY).
- For publication in the OAPEN Library: Your publisher uploads book to the OAPEN Library.
- For publication in the UU Repository: Upload the book, the chapters or the chapter to Pure if it is not already there. Indicate when the library may make it open access and under which licence. The university library will take care of the rest.
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Monographs
ZonMW mentions no open access requirements for books. When in doubt, please contact ZonMW. If you do want to publish open access, you can follow these routes:
- Diamond open access
- Gold open access
- Green open access
Diamond open access
What is Diamond open access?
- Publication is immediately open access.
- This route is free of charge for authors.
- Publication has an open licence (CC BY, if necessary CC BY-NC and/or -ND).
How does the funding work?
In Diamond open access the author does not have to pay publication costs. The publishers are funded by the academic community. Some publishers ask for a voluntary contribution. Some faculties have a fund available for this.
Where do I find publishers and more information?
- Open Book Collective: a collective of diamond book publishers that are financially supported by Utrecht University Library.
- Netherlands University Presses (NUPs): some of these are also accessible for UU authors.
- OA Books Toolkit | OAPEN: this toolkit can support you in making choices around the open access publishing of your book.
Gold open access
What is Gold open access?
- Publication is immediately open access.
- Involves publication costs (BPCs).
- Publication has an open licence, preferably CC BY.
How does the funding work?
ZonMW does not explicitly mention books in its open access policy. It is therefore unclear whether you can pay BPCs from your grant. If in doubt, please contact ZonMW.
Please note: Some publishers also offer a ‘delayed open access’ option. This means that a book will be made open access after an embargo period at lower BPCs. We advise against this option due to the risk of ‘double dipping’.
Where can I check if a publisher publishes open access?
There is no list of publishers that publish open access books. But in the Directory of Open Access Books (DOAB) you will find publishers who are experienced in this matter.
Green open access
What is Green open access?
- You publish closed access with the publisher, but open access via the UU Repository.
- This route is free of charge for authors.
- Negotiate with the publisher regarding the licence for the open access version (preferably CC BY).
How does the funding work?
This route of open access publishing is free of charge. First, you publish closed access at the publisher, this may involve costs.
How do I follow this route?
Green open access for books is always part of negotiations with the publisher. Many publishers allow you to share one or some chapters via a repository. Sometimes you may share the entire book after an embargo period. You also negotiate about the version that may be shared (AAM or VoR) and the licence the open access version gets. You then Upload the book Pure if it isn’t already there and indicate which part en when it may be made open access. The university library takes care of the rest.
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Monographs
ERC (Horizon Europe) requires that all research output is published open access right away. This also applies to books. You can follow these routes to meet the requirements:
- Diamond open access
- Gold open access
Diamond open access
What is Diamond open access?
- Publication is immediately open access.
- This route is free of charge for authors.
- Publication has an open licence (CC BY, if necessary CC BY-NC and/or -ND).
How does the funding work?
In Diamond open access the author does not have to pay publication costs. The publishers are funded by the academic community. Some publishers ask for a voluntary contribution. Some faculties have a fund available for this (see Faculty policy).
Where do I find publishers and more information?
- Open Book Collective: a collective of diamond book publishers that are financially supported by Utrecht University Library.
- Netherlands University Presses (NUPs): some of these are also accessible for UU authors.
- OA Books Toolkit | OAPEN: this toolkit can support you in making choices around the open access publishing of your book.
Gold open access
What is Gold open access?
- Publication is immediately open access.
- Involves publication costs (BPCs).
- Publication has an open licence, preferably CC BY.
How does the funding work?
You can pay the BPCs out of your research budget.
Where can I check if a publisher publishes open access?
In the Directory of Open Access Books (DOAB) you can find a list of publishers who have experience publishing open access books (gold or diamond).
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Monographs
cOAlition S lets the associated funders determine their own open access policy for books and book chapters. So check with your funder what requirements they set for making your book open access, and if you are allowed to pay any publication costs from your research budget.
If you wish to publish open access, you can potentially follow these routes:
- Diamond open access
- Gold open access
- Green open access
Diamond open access
What is Diamond open access?
- Publication is immediately open access.
- This route is free of charge for authors.
- Publication has an open licence (CC BY, if necessary CC BY-NC or CC BY-NC-ND). Check whether your funder mandates a specific licence.
How does the funding work?
In Diamond open access the author does not have to pay publication costs. The publishers are funded by the academic community. Some publishers ask for a voluntary contribution. Some faculties have a fund available for this purpose (see Faculty policy).
Where do I find publishers and more information?
- Open Book Collective: a collective of diamond book publishers that are financially supported by Utrecht University Library.
- Netherlands University Presses (NUPs): some of these are also accessible for UU authors.
- OA Books Toolkit | OAPEN: this toolkit can support you in making choices around the open access publishing of your book.
Gold open access
What is Gold open access?
- Publication is immediately open access.
- Involves publication costs (BPCs).
- Publication has an open licence, preferably CC BY. Check whether your funder mandates a specific licence.
How does the funding work?
At the moment, Utrecht University does not cover BPCs from its central open access budget. Your faculty may be able to (partially) reimburse your BPC (see Faculty policy). Check your funder’s requirements to see whether you can use your research budget to pay the BPCs .
Please note: Some publishers also offer a ‘delayed open access’ option. This means that a book will be made open access after an embargo period at lower BPCs. We advise against this option due to the risk of ‘double dipping’.
Where can I check if a publisher publishes open access?
In the Directory of Open Access Books (DOAB) you can find a list of publishers who have experience publishing open access books (gold or diamond).
Green open access
What is green open access?
- You publish closed access with the publisher, but open access via the UU Repository.
- This route is free of charge for authors.
- Negotiate with the publisher regarding the licence for the open access version (preferably CC BY).
Please read your funder’s open access policies carefully. You will not be able to use the green route if your funder mandates publication under an open licence, and/or requires output to be immediately open access.
How does the funding work?
This route of open access publishing is free of charge.
How do I follow this route?
Green open access for books is always part of negotiations with the publisher. Many publishers allow you to share one or some chapters via a repository. Sometimes you may share the entire book afteran embargo period. You also negotiate about the version that may be shared (AAM or VoR) and the licence the open access version gets. You then Upload the book Pure if it isn’t already there and indicate which part en when it may be made open access. The university library takes care of the rest.
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Monographs
Check with your funder what requirements they set for making your book open access, and if you are allowed to pay any publication costs from your research budget.
If you wish to publish open access, you can follow these routes:
- Diamond open access
- Gold open access
- Green open access
Diamond open access
What is Diamond open access?
- Publication is immediately open access.
- This route is free of charge for authors.
- Publication has an open licence (CC BY, if necessary CC BY-NC or CC BY-NC-ND). Check whether your funder mandates a specific licence.
How does the funding work?
In Diamond open access the author does not have to pay publication costs. The publishers are funded by the academic community. Some publishers ask for a voluntary contribution. Some faculties have a fund available for this purpose (see Faculty policy).
Where do I find publishers and more information?
- Open Book Collective: a collective of diamond book publishers that are financially supported by Utrecht University Library.
- Netherlands University Presses (NUPs): some of these are also accessible for UU authors.
- OA Books Toolkit | OAPEN: this toolkit can support you in making choices around the open access publishing of your book.
Gold open access
What is Gold open access?
- Publication is immediately open access.
- Involves publication costs (BPCs).
- Publication has an open licence, preferably CC BY. Check whether your funder mandates a specific licence.
How does the funding work?
At the moment, Utrecht University does not cover BPC’s from its central open access budget. Your faculty may be able to (partially) reimburse your BPC (see Faculty policy). Check your funder’s requirements to see whether you can use your research budget to pay the BPCs .
Please note: Some publishers also offer a ‘delayed open access’ option. This means that a book will be made open access after an embargo period at lower BPCs. We advise against this option due to the risk of ‘double dipping’.
Where can I check if a publisher publishes open access?
In the Directory of Open Access Books (DOAB) you can find a list of publishers who have experience publishing open access books (gold or diamond).
Green open access
What is green open access?
- You publish closed access with the publisher, but open access via the UU Repository.
- This route is free of charge for authors.
- Negotiate with the publisher regarding the licence for the open access version (preferably CC BY).
Please read your funder’s open access policies carefully. You will not be able to use the green route if your funder mandates publication under an open licence, and/or requires output to be immediately open access.
How does the funding work?
This route of open access publishing is free of charge.
How do I follow this route?
Green open access for books is always part of negotiations with the publisher. Many publishers allow you to share one or some chapters via a repository. Sometimes you may share the entire book after an embargo period. You also negotiate about the version that may be shared (AAM or VoR) and the licence the open access version gets. You then Upload the book Pure if it isn’t already there and indicate which part en when it may be made open access. The university library takes care of the rest.
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Utrecht University aims for 100% open access publishing, but does not make it mandatory. We advise you to make use of Green open access, through the Taverne scheme.
Green open access
What is Green open access via the Taverne scheme?
- The book to which you are contributing will be published as a closed-access publication by the publisher, but you can make your own chapter open access via the UU Repository.
- The chapter will become open access six months after publication.
- This route is free of charge for authors.
- The open-access version will be subject to the same licence as the closed version.
How does the funding work?
This route of open access publishing is free of charge. The initial publication of the closed version with the publisher may involve costs.
How do I follow this route?
Upload the chapter in Pure if it isn’t already there. The university library will take care of the rest.
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Book chapters
NWO requires that book chapters be made available via a repository at most twelve months after publication. An open licence is not required.
If the editor of the edited volume to which you are contributing opts for diamond or gold open access, your chapter will immediately be made open access.
If the editor chooses to publish behind a paywall, we recommend that you use green open access via the Taverne scheme. If you personally prefer to publish your work without an embargo and under an open licence, then hybrid open access may be an option.
Green open access
What is Green open access via the Taverne scheme?
- The book to which you are contributing is published closed access by the publisher.
- Your chapter will be made available in the UU Repository six months after the book’s publication.
- This route is free of charge for authors.
- The open access version will be subject to the same licence as the closed version.
How do I follow this route?
Upload the chapter to Pure if it isn’t already there. The university library will take care of the rest.
Hybrid open access
What is hybrid open access for book chapters?
- The book or edited volume to which you contribute will be published closed access.
- Your individual chapter is immediately made open access.
- This route involves publication costs (CPCs).
- Your chapter is published under an open licence, preferably CC BY.
Hybrid open access can be a good solution if you want to publish your work without an embargo and under an open licence. However, we do not recommend this option in most cases, as there is a risk of ‘double dipping’.
How does the funding work?
You may cover the costs of making your chapter open access from your NWO research budget.
How do I follow this route?
Check whether the publisher offers this route. Many traditional publishers that offer gold open access will also offer hybrid options. Make sure that the contract with the publisher stipulates that your chapter will be made available as open access.
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Book chapters
ERC (Horizon Europe) requires that all research output from its funded projects be published immediately as open access. This also applies to book chapters. If the editor of the edited volume to which you are contributing opts for diamond or gold open access, your chapter will immediately be made open access. Please note: any publication costs for book chapters can only be paid from your research budget if the entire book is open access.
If the editor chooses closed publication, you can still meet ERC’s requirements through the green open access Rights Retention Strategy.
Green open access
What is green open access via the Rights Retention Strategy?
- The volume you’re contributing to is published closed access by the publisher.
- The author’s version (AAM) of your chapter is made immediately available via the UU Repository.
- This route is free of charge for authors.
- The publication gets a CC BY licence in the UU Repository.
ERC requires immediate open access publication of book chapters, so Taverne is not an option. The Rights Retention Strategy is possible, but not yet a very established route for book chapters, so the risk of pushback from the editor and/or publisher is real. That is why you should consult as soon as possible with the editor of the book.
How do I follow this route?
Please include a Rights Retention Statement in your chapter when you submit it to the editor. You can find the statement in the step-by-step guides for UU and UMC Utrecht authors. Upload the author’s version (AAM) of your chapter to Pure and tick the ‘Rights Retention Statement’ box.
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Book chapters
In its open access policy, ZonMW has not included requirements for open access publishing of books and book chapters.
If the editor of the edited volume to which you are contributing opts for diamond or gold open access, your chapter will immediately be made open access. If the editor chooses to publish behind a paywall, we recommend that you use green open access via the Taverne scheme.
Green open access
What is green open access, via the Taverne scheme?
- The book to which you are contributing is published closed access by the publisher.
- Your chapter will be made available in the UU Repository six months after the book’s publication.
- This route is free of charge for authors.
- The open access version will be subject to the same licence as the closed version.
How do I follow this route?
Upload the (publisher’s version of the) chapter to Pure if it isn’t already there. The university library will take care of the rest.
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Book chapters
cOAlition S lets the associated funders determine their own open access policy for books and book chapters. Check with your funder what their open access requirements are for book chapters, and whether you are allowed to pay any publication costs from your research budget.
If the editor of the edited volume to which you are contributing opts for diamond or gold open access, your chapter will immediately be made open access.
If the editor chooses to publish behind a paywall, and your funder does not require immediate open access, we recommend that you use green open access via the Taverne scheme.
Green open access
What is green open access via the Taverne scheme?
- The book to which you are contributing is published closed access by the publisher.
- Your chapter will be made available in the UU Repository six months after the book’s publication.
- This route is free of charge for authors.
- The open access version will be subject to the same licence as the closed version.
How do I follow this route?
Upload the chapter to Pure if it isn’t already there. The university library will take care of the rest.
-
Book chapters
Check with your funder what requirements they set for making your book open access, and if you are allowed to pay any publication costs from your research budget. Is there no need to publish open access immediately? Then we advise you to make use of Green open access. If the editor of the edited volume to which you are contributing opts for diamond or gold open access, your chapter will immediately be made open access.
If the editor chooses to publish behind a paywall, and your funder does not require immediate open access, we recommend that you use green open access via the Taverne scheme.
Green open access
What is Green open access, via the Taverne scheme?
- The book to which you are contributing will be published as closed access.
- Six months after publishing, your chapter will be made open access via the UU Repository.
- This route is free of charge for authors.
- The open-access version will be subject to the same licence as the closed version.
How do I follow this route?
Upload the chapter to Pure if it isn’t already there. The university library will take care of the rest.
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Other article types
This category includes, for example: book reviews, contributions to reference works (such as handbooks, academic encyclopaedias or bibliographies), letters to the editor, commentaries, and (guest) editorials.
These are often contributions made at the invitation of an editorial board, which makes it more difficult to choose your preferred open access route. For example, you cannot simply submit your contribution to another journal. However, there are a few things you should bear in mind before committing your contribution.
Contributions to a diamond open access publication
What is diamond open access?
- Publication in or on a fully open access journal, book or platform.
- The publication is immediately open access.
- The route is free for authors and editors.
- The publication has an open licence (CC BY, possibly CC BY-NC and/or CC BY-ND).
What do I need to bear in mind?
You can always contribute to a diamond open access publication without any worries. Your contribution will be published as open access without any further administrative procedures, and you will not face any unexpected costs.
Contributing to a gold open access publication
What is gold open access?
- Publication in or on a fully open access journal, book or platform.
- The publication is immediately open access.
- This route involves publication fees for authors or editors.
- The publication has an open licence (CC BY, or possibly CC BY-NC and/or CC BY-ND).
What do I need to bear in mind?
Before agreeing, check whether you will be required to pay publishing costs. A reputable journal or platform is unlikely to ask for payment for a contribution you are writing at their invitation. Have you been asked by a gold open access journal to be a guest editor for a special issue? Be aware that such issues do not always have a good reputation. Read more about reputable and untrustworthy publishers on our website.
Contributing to a hybrid open access publication
What is hybrid open access?
- Publication in a subscription journal or platform that makes individual articles available as open access on request.
- The publication is immediately open access.
- Publication involves publication charges (APCs).
- The publication has an open licence. Preferably choose a CC BY licence, even if the publisher offers you other options, such as CC BY-NC and/or CC BY-ND.
What do I need to bear in mind?
UU has established open access deals with many publishers of hybrid journals. These entitle you to a discount of up to 100% on publication costs. But please note: not all article types are included in such a deal. In the UU Journal Browser you can see whether the journal is covered by a deal. Click on the journal title to see for which article types the APC is covered.
If the article type is not covered by a deal, you can opt for closed publication and use green open access via Taverne scheme (see below). Or you can ask the journal for ‘bronze open access’. Under this arrangement, the article is available to read on the publisher’s website immediately after publication, but without an open licence.
Contributing to a closed access publication
If the article is published closed access, you can use the green route to open access via the Taverne scheme.
What is green open access, via the Taverne scheme?
- You publish closed access with the publisher.
- Your publication becomes open access available via the UU Repository, six months after publication.
- This route is free of charge for authors.
- The open access version will have the same licence as the closed version.
How do I follow this route?
Check whether your publication is listed in Pure. If not, add it yourself.
-
Other article types
This category includes, for example; book reviews, contributions to reference works (such as handbooks, academic encyclopaedias or bibliographies), letters to the editor, commentaries, and (guest) editorials.
These are often contributions made at the invitation of a journal or publisher, which makes it more difficult to choose an open access route. For example, you cannot simply submit your contribution to another journal. Additionally, it is not always clear which of these article types are included in a funder’s open access mandate. When in doubt, contact your funder.
Given these factors, there are a few things you should bear in mind before committing to your contribution:
Contributions to a diamond open access publication
What is diamond open access?
- Publication in or on a fully open access journal, book or platform.
- The publication is immediately open access.
- The route is free for authors and editors.
- The publication has an open licence (CC BY, possibly CC BY-NC and/or CC BY-ND).
What do I need to bear in mind?
You can always contribute to a diamond open access publication without any worries. Your contribution will be published as open access without any further administrative procedures, and you will not face any unexpected costs. With diamond, you will also automatically meet your funder’s open access requirements.
Contributing to a gold open access publication
What is gold open access?
- Publication in or on a fully open access journal, book or platform.
- The publication is immediately open access.
- This route involves publication fees for authors or editors.
- The publication has an open licence (CC BY, or possibly CC BY-NC and/or CC BY-ND).
What do I need to bear in mind?
Before agreeing, check whether you will be required to pay publishing costs. A reputable journal or platform is unlikely to ask for payment for a contribution you are writing at their invitation. Have you been asked by a gold open access journal to be a guest editor for a special issue? Be aware that such issues do not always have a good reputation. Read more about reputable and untrustworthy publishers on our website.
Do you trust the journal and would you like to contribute? If so, you may be able to cover the publication costs from your research budget.
Contributing to a hybrid open access publication
What is hybrid open access?
- Publication in a subscription journal or platform that makes individual articles available as open access on request.
- The publication is immediately open access.
- Publication involves publication charges (APCs).
- The publication has an open licence. Preferably choose a CC BY licence, even if the publisher offers you other options, such as CC BY-NC and/or CC BY-ND.
What do I need to bear in mind?
Many research funders do not allow you to pay the publication fees for articles in hybrid journals from your research budget. You might, however, be able to make use of an open access deal, which entitles you to a discount of up to 100% on publication costs. But please note: not all article types are included in such a deal. In the UU Journal Browser, you can see whether the journal is covered by a deal. Click on the journal title to see for which article types the APC is covered.
If the article type is not covered by a deal and is not subject to your funder’s open access requirements, you can opt for closed publication and use green open access via Taverne scheme (see below). Or you can ask the journal for ‘bronze open access’. Under this arrangement, the article is available to read on the publisher’s website immediately after publication, but without an open licence.
Is your article type not part of a deal, but still subject to your funder’s open access requirements? In that case, it is best to use green open access via the Rights Retention route (see below).
Contributing to a closed access publication
If the article is published closed access, you can use the green route to open access.
What is green open access, via the Taverne scheme?
- You publish closed access with the publisher.
- Your publication becomes open access available via the UU Repository, six months after publication.
- This route is free of charge for authors.
- The open access version will have the same licence as the closed version.
How do I follow this route?
Check whether your publication is listed in Pure. If not, add it yourself.
What is green open access via the Rights Retention Strategy?
- You publish closed access with the publisher.
- The author’s version (AAM) is immediately open access available via the UU Repository.
- This route is free of charge for authors.
- The publication is licensed under a CC BY licence in the UU Repository.
How do I follow this route?
Please include a Rights Retention Statement with your article when you submit it to the journal or publisher. You can find the statement in the step-by-step guides for UU and UMC Utrecht authors. Upload the author’s version (AAM) of your article to Pure and tick the ‘Rights Retention Statement’ box. Your author’s version will then be made available via the UU repository no later than the article’s publication date.
Note: if your funder is ZonMW, upload your AAM to EuropePMC.
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Other article types
This category includes, for example; book reviews, contributions to reference works (such as handbooks, academic encyclopaedias or bibliographies), letters to the editor, commentaries, and (guest) editorials.
These are often contributions made at the invitation of a journal or publisher, which makes it more difficult to choose an open access route. For example, you cannot simply submit your contribution to another journal. Additionally, it is not always clear which of these article types are included in a funder’s open access mandate. When in doubt, contact your funder.
Given these factors, there are a few things you should bear in mind before committing to your contribution:
Contributions to a diamond open access publication
What is diamond open access?
- Publication in or on a fully open access journal, book or platform.
- The publication is immediately open access.
- The route is free for authors and editors.
- The publication has an open licence (CC BY, possibly CC BY-NC and/or CC BY-ND).
What do I need to bear in mind?
You can always contribute to a diamond open access publication without any worries. Your contribution will be published as open access without any further administrative procedures, and you will not face any unexpected costs. With diamond, you will also automatically meet your funder’s open access requirements.
Contributing to a gold open access publication
What is gold open access?
- Publication in or on a fully open access journal, book or platform.
- The publication is immediately open access.
- This route involves publication fees for authors or editors.
- The publication has an open licence (CC BY, or possibly CC BY-NC and/or CC BY-ND).
What do I need to bear in mind?
Before agreeing, check whether you will be required to pay publishing costs. A reputable journal or platform is unlikely to ask for payment for a contribution you are writing at their invitation. Have you been asked by a gold open access journal to be a guest editor for a special issue? Be aware that such issues do not always have a good reputation. Read more about reputable and untrustworthy publishers on our website.
Do you trust the journal and would you like to contribute? If so, you may be able to cover the publication costs from your research budget.
Contributing to a hybrid open access publication
What is hybrid open access?
- Publication in a subscription journal or platform that makes individual articles available as open access on request.
- The publication is immediately open access.
- Publication involves publication charges (APCs).
- The publication has an open licence. Preferably choose a CC BY licence, even if the publisher offers you other options, such as CC BY-NC and/or CC BY-ND.
What do I need to bear in mind?
Many research funders do not allow you to pay the publication fees for articles in hybrid journals from your research budget. You might, however, be able to make use of open access deal, which entitles you to a discount of up to 100% on publication costs. But please note: not all article types are included in such a deal. In the UU Journal Browser, you can see whether the journal is covered by a deal. Click on the journal title to see for which article types the APC is covered.
If the article type is not covered by a deal and is not subject to your funder’s open access requirements, you can opt for closed publication and use green open access via Taverne scheme (see below).
Is your article type not part of a deal, but still subject to your funder’s open access requirements? Some options may be:
- if your funder requires neither immediate OA nor an open licence, use Taverne (see below).
- if your funder requires immediate OA but not an open licence, ask the journal for ‘bronze open access’. Under this arrangement, the article is available to read on the publisher’s website immediately after publication, but without an open licence.
- if your funder requires both an open licence and immediate open access, share your accepted manuscript (AAM) in a repository.
In case of doubt, check with your funder and/or contact the library’s Publishing Support department.
Contributing to a closed access publication
If the article is published closed access, you can use the green route to open access.
What is green open access, via the Taverne scheme?
- You publish closed access with the publisher.
- Your publication becomes open access available via the UU Repository, six months after publication.
- This route is free of charge for authors.
- The open access version will have the same licence as the closed version.
How do I follow this route?
Check whether your publication is listed in Pure. If not, add it yourself.
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PhD dissertations
Upload your thesis to MyPhD. A few days before your defense, your thesis will be made open access via the UU Repository. However, it is possible to postpone the publication date (embargo).
Article-based dissertation
Have some or all of the articles in your dissertation already been published? And did you transfer the copyright of these articles to the publisher? Then take this into account before you make your dissertation open access. In some cases, an embargo period may be necessary, for instance if one or more of the articles were published less than six months before your defense date. Check the journal’s or publisher’s website, or contact Publishing Support.
It is possible that not all articles in your dissertation have been submitted to a journal or accepted for publication. This isn’t usually grounds to impose an embargo. Under publication type Preprint you can find more information about publisher policies around previously shared work..
Long-form dissertation
Are you writing a dissertation in book form? You can choose to keep your dissertation under embargo if you want to submit it to a publisher after your defense. For instance, you may be hoping to publish a trade edition or intend to rework a chapter into a journal article. In most cases, however, an embargo won’t be necessary: most publishers and journals do not have an issue with previous versions of the work being openly available through a repository.
See publication types Monograph and/or Trade book for more information on how to find a publisher for your trade edition.
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PhD dissertations
Upload your thesis to MyPhD. A few days before your defense, your thesis will be made open access via the UU Repository. However, it is possible to postpone the publication date (embargo). In that case, make sure you comply with NWO’s requirement and make your dissertation open access within twelve months of your PhD Defense.
Article-based dissertation
It is likely, given NWO’s open access requirements, that all articles in your dissertation are already openly available and you are free to share them elsewhere without embargo. However, if you used the Rights Retention Strategy on an article and it has been less than six months since that article was published, make sure you include your author’s version (AAM) in your dissertation, rather than the publisher’s version. If it has been more than six months, you can include the published version.
It is possible that not all articles in your dissertation have been submitted to a journal or accepted for publication. This isn’t usually grounds to impose an embargo. Under publication type Preprint you can find more information about publisher policies around previously shared work.
Long-form dissertation
Are you writing a dissertation in book form? You can choose to keep your dissertation under embargo if you want to submit it to a publisher after your defense. For instance, you may be hoping to publish a trade edition or intend to rework a chapter into a journal article. In most cases, however, an embargo won’t be necessary: most publishers and journals do not have an issue with previous versions of the work being openly available through a repository.
See publication types Monograph and/or Trade book for more information on how to find a publisher for your trade edition.
-
PhD dissertations
Upload your thesis to MyPhD. A few days before your defense, your thesis will be made open access via the UU Repository. However, it is possible to postpone the publication date (embargo).
Article-based dissertation
It is likely, given your funder’s open access requirements, that all articles in your dissertation are already openly available and you are free to share them elsewhere without embargo. However, if you used the Rights Retention Strategy on an article and it has been less than six months since that article was published, make sure you include your author’s version (AAM) in your dissertation, rather than the publisher’s version. If it has been more than six months, you can include the published version.
It is possible that not all articles in your dissertation have been submitted to a journal or accepted for publication. This isn’t usually grounds to impose an embargo. Under publication type Preprint you can find more information about publisher policies around previously shared work..
Long-form dissertation
Are you writing a dissertation in book form? You can choose to keep your dissertation under embargo if you want to submit it to a publisher after your defense. For instance, you may be hoping to publish a trade edition or intend to rework a chapter into a journal article. In most cases, however, an embargo won’t be necessary: most publishers and journals do not have an issue with previous versions of the work being openly available through a repository.
See publication types Monograph and/or Trade book for more information on how to find a publisher for your trade edition.
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Professional publications
Professional publications are publications for a non-academic audience. For instance, a newspaper article or a contribution to a professional journal. You don’t need to publish these publications open access and often it is also not possible.
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Textbooks
A textbook is a type of educational material. You are not obliged to publish it as open access. However, keep in mind that if you publish a textbook on a closed (subscription-based) platform, the University of Utrecht cannot always provide access. Your students will then have to pay to access the book.
To make your teaching materials widely available, we recommend that you publish them yourself as Open Educational Resources (OER). Did you know that you can also share knowledge clips, PowerPoint presentations, assignments and other teaching materials in this way? The library can help you with this.
Self-publishing
What is self-publishing?
- You publish on an open platform.
- You do not use a publisher or the services offered by a publisher.
- Your publication is immediately open access.
- This route is free for authors.
- The publication has an open licence (CC BY)
How do I follow this route?
Upload the textbook to Edusources (via SURFsharekit) or create one in WikiWijs (Dutch website). You can also publish your book as a collection in an external repository such as Knowledge Commons or Zenodo. Both are indexed in Google Scholar and assign DOIs to every upload; this ensures your publication is visible and discoverable. You can choose which open licence to publish under, preferably CC BY.
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Trade books
Trade books or popular science books don’t need to be published open access. These books are commonly published by regular, non-academic publishers. This allows you to make your work accessible to a broad, non-academic audience, both in terms of content and cost. This is in line with Utrecht University’s Open Science policy, even though these publishers do not usually offer open access options.
Do you still want to publish open access? In the Directory of Open Access Books (DOAB) you will find academic and non-academic publishers with experience in open access publishing. Keep in mind that the availability of a print edition will greatly enhance the visibility of your book, as this will enable its distribution through bookshops and public libraries. Not all open access publishers offer this option, although some do.
Please note that the UU does not provide funding to cover the costs of open access publishing for trade books.
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Edited volumes
This information is for anyone involved in the publication of an edited volume in the role of editor. Are you contributing as an author? Please select ‘book chapter’ as publication type.
Utrecht University aims for 100% open access publishing, but does not make it mandatory. This means that you can publish an edited volume closed access. However, there is the chance that authors of individual chapters must meet the open access requirements of their research funder or their own institution. Check this with your authors before you choose a publisher.
Depending on the type of edited volume and the situation the authors are in, the following routes may be suitable:
- Diamond open access
- Gold open access
- Hybride open access, for individual chapters
- Green open access, for individual chapters
- Self-publishing
Diamond open access
What is Diamond open access?
- Publication is immediately open access.
- Publishing free of charge for authors and editor(s).
- Publication has an open licence (CC BY, if necessary CC BY-NC and/or CC BY-ND).
How does the funding work?
In Diamond open access the authors and editors does not have to pay publication costs. The publishers are funded by the academic community. Some publishers ask for a voluntary contribution. Check your faculty’s policy to see if a fund is available for this.
Where do I find publishers and more information?
- Open Book Collective: a collective of diamond book publishers that are financially supported by Utrecht University Library.
- Netherlands University Presses (NUPs): some of these are also accessible for UU authors.
- OA Books Toolkit | OAPEN: this toolkit can support you in making choices around the open access publishing of your book.
Gold open access
What is gold open access?
- Publication is immediately open access.
- Involves publication costs (BPCs).
- Publication has an open licence, preferably CC BY.
How does the funding work?
At the moment, Utrecht University does not cover BPCs from its central open access budget. Your faculty may be able to (partially) reimburse your BPC (see Faculty policy).
Some publishers also offer a ‘delayed open access’ option. This means that a book will be made open access after an embargo period at lower BPCs. We advise against this option due to the risk of ‘double dipping’.
Where can I find publishers?
In the Directory of Open Access Books (DOAB) you will find publishers who are experienced in publishing open access books.
Hybrid open access
What is hybrid open access, for individual chapters?
- The edited volume is published closed access.
- Individual chapters are made immediately open access upon request.
- Involves publication charges (CPCs).
- The open access chapters have an open licence, preferably CC BY. The publisher owns the copyright on the closed access chapters.
Hybrid open access can be a solution for individual book chapter authors who have to meet their funder’s open access requirements. Even so, we advise against this option in general due to the risk of ‘double dipping’.
How does the funding work?
Individual authors who want to make their chapter open access via this route are personally responsible for its funding.
Where can I find publishers?
Many traditional publishers who offer gold open access also offer hybrid options. In the Directory of Open Access Books (DOAB) you will find publishers who are experienced in publishing open access books.
Green open access
What is Green open access?
- You publish the edited volume closed access at the publisher.
- Individual authors may use the Taverne scheme:
- Book chapters of which at least one author is affiliated with a Dutch institution will be made open access six months after publication, via the repository of their institution.
- The open access version of the chapter gets the same licence as the closed version.
- Individual authors may use the Rights Retention Strategy:
- This route is only available to authors affiliated with certain institutions or certain research funders.
- They make the author’s version (AAM) of their chapter available immediately as open access via their institutional repository.
- This version is published under an open licence (CC BY).
- These routes is free of charge for both you and the authors.
What should do I do in my role as editor?
The individual chapter authors, or their institutions, are responsible for publishing individual chapters via the green route. Please bear in mind that publishers may object to the use of the Rights Retention clause. You should therefore find out as soon as possible whether any authors intend to do so, to ensure that no one is caught off guard late in the writing and publication process.
Self-publishing
For certain types of edited volumes, involving a publisher may not be necessary. Examples are conference proceedings or a festschrift. For these volumes, publisher services such as peer review and marketing are less relevant. Self-publishing them may be a good option.
What is self-publishing?
- You publish on an open platform.
- You do not use a publisher or the services a publisher offers.
- Your publication is immediately open access.
- This route is free for authors.
- The publication has an open licence (CC BY).
How do I follow this route?
Possible publishing tools include GitHub and Manifold. You can also publish your book as a collection in an external repository such as Knowledge Commons or Zenodo. Both are indexed in Google Scholar and assign DOIs to every upload; this ensures your publication is visible and discoverable. You can choose which open licence to publish under, preferably CC BY.
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Edited volumes
This information is for anyone involved in publication of an edited volume in the role of editor. Do you contribute as an author? Please select ‘book chapter’ as publication type.
NWO also makes open access mandatory for edited volumes. However, the conditions are less stringent: an open licence is not compulsory, and an embargo period of up to twelve months is permitted. However, there is a chance that authors of individual chapters have to adhere to stricter open access requirements imposed by their own funder or institution. Check this first before choosing a publisher.
Depending on the type of edited volume and the situation the authors are in, the following routes may be suitable:
- Diamond open access
- Gold open access
- Hybride open access, for individual chapters and combined with green open access for the full book
- Green open access, within twelve months via the OAPEN Library
- Self-publishing
Diamond open access
What is Diamond open access?
- Publication is immediately open access.
- Publishing free of charge for authors and editor(s).
- Publication has an open licence (CC BY, if necessary CC BY-NC and/or -ND).
How does the funding work?
In Diamond open access the authors and editors do not have to pay publication costs. The publishers are funded by the academic community. Some publishers ask for a voluntary contribution. Check under Faculty policy to see if your faculty will cover this.
Where do I find publishers and more information?
- Open Book Collective: a collective of diamond book publishers that are financially supported by Utrecht University Library.
- Netherlands University Presses (NUPs): some of these are also accessible for UU authors.
- OA Books Toolkit | OAPEN: this toolkit can support you in making choices around the open access publishing of your book.
Gold open access
What is Gold open access?
- Publication is immediately open access.
- Involves publication costs (BPCs).
- Publication has an open licence, preferably CC BY.
How does the funding work?
You are allowed to pay the BPCs from your research budget. If your book is published once your NWO contract has ended, you may call upon the book fund for an extra contribution of up to €10,000 Open Access Books | NWO. Note that conference proceedings are not eligible for funding.
Please note: Some publishers also offer a ‘delayed open access’ option. This means that a book will be made open access after an embargo period at lower BPCs. We advise against this option due to the risk of ‘double dipping’. Is your budget not sufficient for immediate open access? In that case, delayed open access may enable you to meet the NWO requirements to publish open access within twelve months after all. However, NWO’s regulations are somewhat unclear on whether you can fund delayed open access from project budgets. When in doubt, contact NWO directly.
Where can I find publishers?
In the Directory of Open Access Books (DOAB) you will find publishers who are experienced in publishing open access books.
Hybrid open access
What is hybrid open access, for individual chapters?
- The edited volume is published closed access.
- Individual chapters are made immediately open access upon request.
- Involves publication charges (CPCs).
- The open access chapters have an open licence. Preferably choose a CC BY licence. The publisher owns the copyright on the closed access chapters.
- This route is always combined with green open access for the entire collection (see below).
Hybrid open access may be a solution if individual chapter authors are required to meet stricter open access criteria than those set by NWO for the collection as a whole. However, we do not recommend this option in most cases, as there is a risk of ‘double dipping’. Please also note that hybrid open access alone is not sufficient to meet NWO’s open access requirements. The entire book must be made open access within 12 months. You should therefore follow this route in combination with the green route (see below).
How does the funding work?
Individual authors who want to make their chapter open access via this route are personally responsible for its funding.
Where can I find publishers?
Many traditional publishers who offer gold open access also offer hybrid options. In the Directory of Open Access Books (DOAB) you will find publishers who are experienced in publishing open access books.
Green open access
What is Green open access?
- You publish a book closed access with the publisher.
- No later than twelve months after publication, a version of your book must be shared via the OAPEN Library, a repository for books.
- The licence for the open access version depends on the agreements you have with your publisher.
- Are you sharing the publisher’s version (‘Version of Record’)? If so, it will probably have the same licence as the closed version.
- Are you sharing the accepted manuscript? If so, it will probably be released under an open licence.
- Individual authors can use standard green routes (the Taverne scheme or Rights Retention) to make their own chapter openly accessible. They are responsible for this themselves.
- All options are free of charge for both you and the authors.
What should do I do in my role as editor?
Let your prospective publisher know as soon as possible that you are obliged to make your entire collection available via the green route within twelve months at the latest. In principle, the publisher has the right to reject your collection on these grounds. You should then negotiate with the publisher regarding the version (author’s version or Version of Record) and the licence for the open access version. The publisher will upload your book to the OAPEN Library.
If individual authors need to make their own chapters available sooner than twelve months after publication, they are responsible for this themselves. Please bear in mind, however, that publishers may object to the use of the Rights Retention strategy. You should therefore find out as soon as possible whether any authors intend to do this, so that no one is caught off guard late in the writing and publication process.
Self-publishing
For certain types of edited volumes, involving a publisher may not be necessary. Examples are conference proceedings or a festschrift. For these volumes, publisher services such as peer review and marketing are less relevant. Self-publishing them may be a good option.
What is self-publishing?
- You publish on an open platform.
- You do not use a publisher or the services a publisher offers.
- Your publication is immediately open access.
- This route is free for authors.
- The publication has an open licence (CC BY).
How do I follow this route?
Possible publishing tools include GitHub and Manifold. You can also publish your book as a collection in an external repository such as Knowledge Commons or Zenodo. Both are indexed in Google Scholar and assign DOIs to every upload; this ensures your publication is visible and discoverable. You can choose which open licence to publish under, preferably CC BY.
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Edited volumes
This information is for anyone involved in publication of an edited volume in the role of editor. Are you contributing as an author? Please select the ‘book chapter’ publication type.
ERC (Horizon Europe) requires that all research outputs be published immediately as open access. This also applies to edited volumes. The following routes may be suitable:
- Diamond open access
- Gold open access
- Green open access, with immediate open access publication of the entire book
- Self-publishing
Diamond open access
What is Diamond open access?
- Publication is immediately open access.
- Publishing free of charge for authors and editor(s).
- Publication has an open licence (CC BY, if necessary CC BY-NC and/or -ND).
How does the funding work?
In Diamond open access the authors and editors does not have to pay publication costs. The publishers are funded by the academic community. Some publishers ask for a voluntary contribution. Your faculty may have funding avalable for this (see Faculty policy).
Where do I find publishers and more information?
- Open Book Collective: a collective of diamond book publishers that are financially supported by Utrecht University Library.
- Netherlands University Presses (NUPs): some of these are also accessible for UU authors.
- OA Books Toolkit | OAPEN: this toolkit can support you in making choices around the open access publishing of your book.
Gold open access
What is Gold open access?
- Publication is immediately open access.
- Involves publication costs (BPCs).
- Publication has an open licence, preferably CC BY.
How does the funding work?
You are allowed to pay the BPCs from your research budget.
Where can I find publishers?
In the Directory of Open Access Books (DOAB) you will find publishers who are experienced in publishing open access books.
Green open access
What is green open access?
- You publish the book closed access with the publisher.
- A version (usually the accepted manuscript) is immediately made open access via the UU Repository or an external repository such as OAPEN Library.
- This route is free of charge.
- However, the chances of finding a publisher willing to cooperate with this are slim.
What should I do as an editor?
Let your prospective publisher know as soon as possible that you are obliged to make your entire collection available via the green route without an embargo. The publisher has the right to reject your collection on these grounds.
Self-publishing
For certain types of edited volumes, involving a publisher may not be necessary. Examples are conference proceedings or a festschrift. For these volumes, publisher services such as peer review and marketing are less relevant. Self-publishing them may be a good option.
What is self-publishing?
- You publish on an open platform.
- You do not use a publisher or the services a publisher offers.
- Your publication is immediately open access.
- This route is free for authors.
- The publication has an open licence (CC BY).
How do I follow this route?
Possible publishing tools include GitHub and Manifold. You can also publish your book as a collection in an external repository such as Knowledge Commons or Zenodo. Both are indexed in Google Scholar and assign DOIs to every upload; this ensures your publication is visible and discoverable. You can choose which open licence to publish under, preferably CC BY.
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Edited volumes
This information is for anyone involved in publication of an edited volume in the role of editor. Do you contribute as an author? Please select ‘book chapter’ as publication type.
Individual funding bodies, both within and outside cOAlitionS, can have very different policies around open access for books, edited volumes and chapters. You should therefore check with your own funder to find out what open access requirements it imposes on your edited volume (if any), and whether you are permitted to pay any publication costs from your research budget.
Even if your funder allows you to publish closed access, there is a good chance that authors of individual chapters will have to adhere to open access requirements imposed by their own research funder or institution. You should therefore check this before choosing a publisher.
Depending on the type of edited volume and the situation the authors are in, you can use the following routes:
- Diamond open access
- Gold open access
- Hybride open access, for individual chapters
- Green open access, for individual chapters
- Self-publishing
Diamond open access
What is Diamond open access?
- Publication is immediately open access.
- Publishing free of charge for authors and editor(s).
- Publication has an open licence (CC BY, if necessary CC BY-NC and/or CC BY-ND).
How does the funding work?
In Diamond open access the authors and editors does not have to pay publication costs. The publishers are funded by the academic community. Some publishers ask for a voluntary contribution. Your faculty may offer funding for this (see Faculty policy).
Where do I find publishers and more information?
- Open Book Collective: a collective of diamond book publishers that are financially supported by Utrecht University Library.
- Netherlands University Presses (NUPs): some of these are also accessible for UU authors.
- OA Books Toolkit | OAPEN: this toolkit can support you in making choices around the open access publishing of your book.
Gold open access
What is Gold open access?
- Publication is immediately open access.
- Involves publication costs (BPCs).
- Publication has an open licence, preferably CC BY.
How does the funding work?
You may be allowed to pay the BPCs from your research budget.
Please note: Some publishers also offer a ‘delayed open access’ option. This means that a book will be made open access after an embargo period at lower BPCs. We advise against this option due to the risk of ‘double dipping’.
Where can I find publishers?
In the Directory of Open Access Books (DOAB) you will find publishers who are experienced in publishing open access books.
Hybrid open access
What is hybrid open access for edited volumes?
- The edited volume will be published closed access.
- Individual chapters can be made immediately open access upon request.
- Involves publication charges (CPCs).
- The open access chapters have an open licence. Preferably choose a CC BY licence. The publisher owns the copyright on the closed access chapters.
Hybrid open access can solve things if individual book chapter authors have to meet open access requirements. Nonetheless, we advise against this option in general, due to the risk of ‘double dipping’.
How does the funding work?
Individual authors who wish to make their chapter available as open access via this route are responsible for funding this themselves.
Where can I find publishers?
Many traditional publishers who offer gold open access also offer hybrid options. In the Directory of Open Access Books (DOAB) you will find publishers who are experienced in publishing open access books (gold or diamond).
Green open access
What is Green open access, for individual chapters?
- You publish the edited volume closed access at the publisher.
- Individual authors may use the Taverne scheme:
- Book chapters of which at least one author is affiliated with a Dutch institution will be made open access six months after publication, via the repository of their institution.
- The open access version of the chapter gets the same licence as the closed version.
- Individual authors may use the Rights Retention Strategy:
- This route is only available to authors affiliated with certain institutions or certain research funders.
- They make the author’s version (AAM) of their chapter available immediately as open access via their institutional repository.
- This version is published under an open licence (CC BY).
- These routes is free of charge for both you and the authors.
What should do I do in my role as editor?
The individual chapter authors, or their institutions, are responsible for publishing individual chapters via the green route. Please bear in mind that publishers may object to the use of the Rights Retention clause. You should therefore find out as soon as possible whether any authors intend to do so, to ensure that no one is caught off guard late in the writing and publication process.
Self-publishing
What is self-publishing?
- You publish on an open platform.
- You do not use a publisher or the services a publisher offers.
- Your publication is immediately open access.
- This route is free for authors.
- The publication has an open licence (CC BY).
How do I follow this route?
Possible publishing tools include GitHub and Manifold. You can also publish your book as a collection in an external repository such as Knowledge Commons or Zenodo. Both are indexed in Google Scholar and assign DOIs to every upload; this ensures your publication is visible and discoverable. You can choose which open licence to publish under, preferably CC BY.
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Publishing with impact
You have indicated that you would like to know more about impact. Many authors associate ‘impact’ with the Journal Impact Factor (JIF), a commercial metric based on a journal’s citation data. An article published in such an ‘impactful’ journal is then automatically regarded as an ‘impactful’ article. But in fact, such a journal metric says little about the scientific quality of an individual publication.
That is why, since 2021, Utrecht University has stopped using JIFs in hiring and promotion procedures. Similarly, many research funding bodies, including NWO and ERC, no longer use JIFs when assessing grant proposals. You can read more about the reasoning behind this in the Declaration on Research Assessment (DORA).
So don’t fixate on a journal’s impact factor. Instead, ask yourself how you can best reach the audience that will benefit from your research. For instance:
- Do you wish to address an academic audience only, or is your research actually more relevant to professionals?
- Is English the most logical language, or would a Dutch-language publication be more suitable for your target audience?
- Can you generate interest in your work among your readers at an earlier stage by sharing preprints or through open peer review?
- Is it important to retain the rights to your work, so that you are free to reuse the content for teaching or other purposes?
Next, choose a journal or publisher that suits these needs.
Want to know more about publishing with impact? Read our impact stories.
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Knowledge equity and diversity
What is knowledge equity and diversity?
Equity and diversity in publishing means there are equal chances for academic work to get funded, reviewed, published, indexed, seen and reused by anyone who can potentially benefit from it. This applies to all types of scholarly and scientific knowledge, publications and authors. Because their language, origin, ethnicity, topic or format are irrelevant to the quality of work.
Utrecht University is committed to promoting knowledge equity and knowledge diversity. That is why since 2023 we have been a key user of the Knowledge Equity Network. Read more about the actions taken by Utrecht University and the University Library, and our statement of commitment to knowledge equity and diversity.
Which open access routes contribute to this?
In principle, every route to open access publishing contributes to knowledge equality compared to closed publishing. This is because it makes your research output freely and openly accessible to readers. However, not all routes contribute equally to an equitable publishing landscape.
- Diamond: The diamond route aims to remove financial barriers for both readers and authors. This enables researchers from all over the world, regardless of their institution or university, to publish their work.
- Gold en hybrid: By publishing via gold or hybrid models, you make your work freely accessible to anyone who wishes to read it, but these publication models still create an uneven playing field for authors.
- Green: Green open access is free for both readers and authors. However, as it requires a robust institutional infrastructure, not all authors worldwide have access to a reliable green route.
What else can I do?
Knowledge equity is not just about money, but also about things like accessibility. Consider for instance publishing in machine-readable formats, publishing summaries for non-specialists, or publishing in languages other than English.
- Would you like to publish in Dutch or a language other than English? In the Directory of Open Access Journals, you can filter open access journals by language.
- Choose an open licence (CC BY) whenever you can. This makes it easier to adapt and share your published work in other formats, adaptations or translations.
You can also support knowledge equity in other roles. For instance, as an editor or peer reviewer you can ensure that articles written by non-native speakers are not rejected solely on the basis of the author’s language skills.
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Budget-friendly open access
You have indicated that you would like to know more about low-cost options.
Do you have little or no research budget available to cover publication costs? And would you like to publish open access? When you publish an article, book or book chapter, the following options involve little to no cost to you as the author:
- Diamond open access: the costs are covered by the academic community.
- Gold open access, via an open access deal: the costs are covered by Utrecht University or by Universities in the Netherlands.
- Hybrid open access, via an open access deal: these are also covered by Utrecht University or by Universities in the Netherlands.
- Green open access: this route does not involve any costs. However, please note that if you use the Taverne scheme, your publication will not be covered by an open licence. The publisher retains ownership of the copyright to the article. As a result, you and others will have fewer options for reusing or sharing the work, for example.
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Publishing after the end of your UU contract
You are currently carrying out research whilst employed by Utrecht University, but you do not expect to publish this research until after you have left the university. Read here to find out what your options are regarding the use of:
- open access agreements
- the Taverne scheme
- the Rights Retention strategy (for authors with a current NWO, ERC or ZonMW grant)
Open access deals
You can still make use of open access deals via UU, provided that UU is listed as your affiliation on your article. Do you have a co-author who remains affiliated with UU? Consider assigning corresponding author status to that co-author. If you are unable or unwilling to do so, please follow these steps:
- Please let the library know that you want to make use of a deal by emailing library.publishingsupport@uu.nl.
- In the journal’s submission system, use your personal email address as your contact details, not your UU one. The latter will expire when you leave the university.
- Indicate Utrecht University as your affiliation on the article and in the submission system.
Taverne Scheme
You can still make use of the Taverne Scheme to publish your work open access through the UU Repository.
If you have co-authors who can make the work openly accessible via their own institutional repository, via the Taverne Scheme or the Rights Retention Strategy, then you do not need to do so yourself. If that is not possible, please follow these steps:
- Let the library know that you wish to make use of this service and email your publication to repository@uu.nl. The library will then upload the publication to Pure on your behalf, as you will no longer be able to access Pure yourself.
- Make sure Utrecht University is stated as your affiliation on your article or chapter.
- If you have external research funding, only use this option for publications for which your funder does not require immediate open access.
Rights Retention Strategy
Do you currently have a research grant from NWO, ZonMW or ERC? If so, you can still make use of the Rights Retention Strategy, as this right is attached to your grant and not to your UU contract. Using this strategy means that all rights to the author’s version of your publication remain yours. This means that you can share it in any repository you prefer. Please note: if you have a ZonMW grant, share your article at least in EuropePMC.
Will the article be submitted after your UU contract ends? It is probably easiest to submit the article under your new affiliation and follow the Rights Retention procedure at your new institution, if applicable.
Would you rather put your UU affiliation on the article, or will you submit your article before the end of your contract? Follow these steps:
- Put your UU affiliation on the article or chapter.
- After acceptance: Notify the library that you want to use the Rights Retention procedure and email your accepted manuscript (AAM) to repository@uu.nl. The library will then upload the publication to Pure on your behalf, as you will no longer be able to access Pure yourself.
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Publishing after the end of your UU contract
You are currently carrying out research whilst employed by Utrecht University, but you do not expect to publish this research until after you have left the university. Read here to find out what your options are regarding the use of:
- open access agreements
- the Taverne scheme
Open access deals
You can still make use of open access deals via UU, provided that UU is listed as your affiliation on your article. Do you have a co-author who remains affiliated with UU? Consider assigning corresponding author status to that co-author. If you are unable or unwilling to do so, please follow these steps:
- Please let the library know that you want to make use of a deal by emailing library.publishingsupport@uu.nl.
- In the journal’s submission system, use your personal email address as your contact details, not your UU one. The latter will expire when you leave the university.
- Indicate Utrecht University as your affiliation on the article and in the submission system.
Taverne Scheme
You can still make use of the Taverne Scheme to publish your work open access through the UU Repository.
If you have co-authors who can make the work openly accessible via their own institutional repository, via the Taverne Scheme or the Rights Retention Strategy, then you do not need to do so yourself. If that is not possible, please follow these steps:
- Let the library know that you wish to make use of this service and email your publication to repository@uu.nl. The library will then upload the publication to Pure on your behalf, as you will no longer be able to access Pure yourself.
- Make sure Utrecht University is stated as your affiliation on your article or chapter.
- If you have external research funding, only use this option for publications for which your funder does not require immediate open access.
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Publishing work from a previous affiliation
You carried out research at another university or institution before joining UU. You now wish to publish that work. Read on to find out what your options are regarding the use of:
- open access agreements
- the Taverne scheme
- Rights Retention Strategy (if applicable)
Open access deals
Did you previously work at another university that had open access agreements with publishers? You will probably be able to make use of these open access agreements through your former university. Please contact them and ask about the procedure.
If you have not submitted your article yet, and at least part of the work was conducted at Utrecht University, you could also choose to submit with UU as your primary affiliation. You can then make use of the UU deals.
The Taverne Scheme
Did you previously work at a Dutch university or another Dutch research institution? If so, you may still make use of the Taverne Scheme, as this is part of Dutch copyright law. Six months after publication, you may share articles or book chapters via open access through an institutional repository. Ask your former employer whether the publication can be shared via their own repository.
Rights Retention Strategy (for work funded by a cOAlitionS grant)
Did you hold a research grant from NWO, ZonMW or the ERC during your previous appointment? If so, you can still make use of the Rights Retention Strategy, as this right is attached to your grant and not to your university or institution. Because this strategy allows you to retain the rights to the author’s version of your publication, you may share this version in any repository of your choice. Please note: if you received a ZonMW grant, you must share your article on EuropePMC.
Has the article already been submitted under your previous affiliation? If so, you can ask your previous employer if the publication can be shared via their repository. If the article has yet to be submitted, you can choose to use your UU affiliation and follow the steps of the Rights Retention Strategy.
This open access route planner helps you, as a UU or UMC Utrecht author, to choose an (open access) publication route. Do you still have questions after completing the route planner? If so, please contact the Publishing Support department at Utrecht University Library.
This route planner is designed to be used by (guest) researchers and PhD candidates. Are you a student (Ba/Ma) looking to publish your work? Talk to a supervisor or contact Publishing Support.
Please select a faculty, funder and publication type on the left-hand side to get personalised publishing advice! Want to save your advice? Right-click on the page and print it as a pdf.